Company Overview

Party Please takes the stress out of party planning by matching hosts with ​party planners (like you!) who build custom parties tailored to their needs. ​You can work both virtually and in person, coordinating all aspects of the ​event that a party host may need help with!

Intro To PartyPlease and the Founder: Video Please Watch

Our Mission

PartyPlease is committed to simplifying ​the party planning process, ​empowering planners to focus on ​creativity and client satisfaction.

Our mission is to provide a seamless ​platform for planners and expert ​guidance, enabling planners to craft ​memorable events with confidence and ​efficiency.

Who is a great fit ​for PartyPlease?

If you have a passion for organizing events, ​love bringing people together and enjoy ​creating memorable experiences, starting a ​party planning business with PartyPlease ​can be a rewarding and exciting venture. In ​our training, we'll take you through the ​process of launching a party planning ​business, from developing your concept to ​creating a professional profile and scalable ​business. It’s time to turn your party-​planning dreams into a reality.

Planner Must Haves

Why start now?

The demand for professional party planning ​services is on the rise as people value ​convenience, expertise and the desire for ​exceptional celebrations. In fact, the global ​party planning industry is projected to reach​ $1,552.9 billion by 2028, giving it a ​compound annual growth rate of over 11%. ​In the US, that growth rate is up to 18%!

Video on sending quotes, adding vendors to platform via quotes and ​adding things for them via the platform. VIDEO HERE

Two easy ways to add your vendors video: here

Email example:

Hi vendor!

My name is Molly, I am looking for (enter all party details; date, time, ​location and what you need) and I would love to get a quote from ​you for this event, if you’re available.

I am planner at PartyPlease, we’re a platform for party planners and ​we book vendors via our platform. I would love to book you for an ​upcoming party!

I am also adding a bit about PartyPlease here.

I will also shoot you an invite through the platform, if you’re available ​for the upcoming event!

Role Description

• Client Consultation: Conduct initial consultations to understand host needs and preferences.
  
• Proposal and Sales Process: Develop a party plan, create invoices and send to the host for approval. During ​this process, you are not only creating a plan for the host to visualize their party, but you are building trust ​and making your SALE!
  
• Event Planning: Develop party plans, focusing on the elements a host needs and supporting them through ​the planning process.
  
• Vendor Coordination: Source and book vendors for specific party needs (ex: transportation, catering, decor, ​and other services). These vendors are ideally on the PartyPlease platform already or you invite them to join!
  
• Event Execution - Virtual or In-person:
  
• In person: Oversee the setup and execution of the event, ensuring everything runs smoothly.
  
• Virtual: Ensure you confirm all set up/tear down with vendors prior to event day, ensure the host has all ​they need for event day (timeline, vendor information, decor set up information, etc.)
  
• NOTE: Most parties are planned fully virtually, but there may be times when being on-site is what the ​host would like.
  
• Post-Event Follow-Up: Gather client feedback and handle any post-event tasks.
  

Role Mindset

• Entrepreneurship Mindset: This is key in growing and scaling your planning business. It takes time to build ​your referrals and background. Be patient and lean on our support team to help you book.
  
• You will hear no! It takes a lot of no’s and quotes to get to your first YES! Stay determined and positive, you will ​start to book more and more parties with the right mindset!
  
• Be an expert! There may be times you have to educate hosts on how much parties cost. Most of the time this is ​the first time a host is throwing a party or the first time they’re throwing a party of this size, so they have a ​different understanding of how much things may cost. Do your best to kindly explain the costs involved. This ​may also offer an opportunity for someone to expand their budget!
  
• Build a book of business! The more vendors in your network you trust, the faster you can book and build ​parties. Find great vendors, add them to the platform and continue to scale!
  

Mindset Video Please Watch Here

Communication with Hosts

• Outreach: We have a 24 hour policy to reply and reach out to leads follow-up with a text immediately and an ​email within 24 hours of recording the match. You will get an email and text when you’re matched with a new ​lead. Tip: Confirm with the client what their communication preference is to ensure you are communicating in the way ​that works the best for them.
  
• Timeliness: Respond to all client communications within 24 hours. The faster you reply, the faster you will ​lock in and book your party!
  
• Documentation: Keep records of all communications for reference and accountability.
  
• Move them into the chat as soon as they are ready! There are many tools in chat and this helps speed up ​booking processes.

Professional Tone: Ensure all emails and texts are clear, concise, and professionally written. Please use these examples below:

Communication Examples to copy paste HERE

Planning Process

Initial Consultation

• Conduct a detailed consultation to understand the client’s vision, budget, and preferences. This ​can be done via chat, email, text or zoom/ call. Ask the client's preference to ensure you are meeting the ​client at the communication best for them!
  
• Document key details and confirm the client’s requirements. You can use this template to track ​your clients and capture notes when you’re doing a consultation: PartyPlease: Client Tracking ​Template. Recap to them post connection.
  
• Consultations can be done via the platform chat, text, email, call or Zoom. Meeting the host where ​they are at is important - so, determine what communication is best for them and provide ​communication in that way.
  
• Make sure you are being detailed and asking all your questions right away. Hosts like moving ​through the process quickly and it’s best to get all the details at the beginning vs. having to go back ​and ask for more details! If you are gathering details in the chat, send over the questionnaire!
  

Proposal and Approval

• Develop a detailed proposal outlining the event plan, including themes, vendors, and estimated costs.​ LINK to template!
  
• Proposals may be developed as one larger proposal (example: a full event plan) or as focused elements ​(example: just a balloon installation). Depending on the host’s budget and the timing of the party, this ​will determine how you present proposals.
  
• Proposals are generally sent via the platform chat as invoices. If the budget is larger or the quote contains ​multiple elements, we’d suggest setting up a phone call or Zoom call to talk through the options with the ​host.
  
• Present the proposal to the client for approval and make any necessary adjustments.
  
• Cheat sheet to quote STARTING at prices: all prices will likely be higher with taxes, fee, travel fees and ​party style/ size LINK
  

Tip: If you are waiting on multiple quotes from vendors, send at least a few for the host to start booking. If you want ​too long to send the full party plan, you may lose the host in the process. Hosts like knowing that you are moving ​quickly and this will help you close the sale faster!

Booking and ​Coordinating Vendors

• Source and secure vendors for all aspects of ​the event the host would like support with.
  
• Add vendors to the platform. This ensures ​seamless communication and invoicing.
  
• To the right, a photo of the email your ​vendors recived when you add them to a ​party

VIDEO HERE

Copy and paste email to vendors

Once Party is Booked!

• You will be notified via text and email that your party is booked, as will your vendors who joined the ​platform.
  
• Vendors are paid out upon booking, so make sure they join and set up payment. If you have an issue with ​the vendor joining, contact Molly
• Confirm via email with all vendors party details
• Build a run of show to share with the host and vendors (below)
• If you are not in the location of the party, keep an eye out on the weather for any parties that may be ​impacted (ex. Rain during an outdoor party).
• Internal tracking and contact info timeline for a planner: HERE

Run of show template: HERE

Event Day Execution!

• If onsite, you may oversee the setup and execution of the event.
  
• If not onsite, make sure you have organized everything ahead of time to ​ensure it runs smoothly and all vendors have the information they need.
  
• Generally, vendors need the following information confirmed ahead of ​time to ensure a smooth set up/tear down process:
  
• If virtually planning, check in with host and vendors to confirm all arrivals ​are on time
• Ask vendors for photos of their set-ups
• Wish the host an amazing party and to check-in with you as need. You ​will follow up post party!

Post Party Follow-up

• You did it!!
  
• Gather client feedback and address any concerns.
• Complete any remaining tasks.
• Request reviews and tips if desired.

Closing Sales!

3. Offer Tailored Solutions

• Tip: Always strive to align your solutions with the host’s vision ​and budget. Be proactive in suggesting creative alternatives that ​achieve their goals without compromising the event’s integrity.
  
• Action: When hosts present ideas or inspiration that are beyond ​their budget, offer comparable alternatives that fit within their ​financial constraints. Explain the value and unique appeal of ​these alternatives to guide their decisions.
  

4. Transparent Communication

• Tip: Honesty is crucial in setting realistic expectations. When ​hosts have requests that exceed their budget or are impractical, ​it’s important to communicate what is achievable clearly.
• Action: Use inspiration photos provided by hosts as a starting ​point for discussion. Clearly explain how you can achieve a ​similar feel or theme within their budget, emphasizing that ​while exact replicas are not possible, the essence of the concept ​can be maintained.

6. Cultivate a Partnership Mentality

• Tip: Approach each interaction as a partnership ​rather than a transaction. When hosts feel like ​partners in the planning process, they are more likely ​to trust your expertise and feel invested in the ​collaborative outcome.
• Action: Involve the host in key decisions, seek their ​input regularly, and celebrate milestones together. ​This inclusive approach makes them feel valued and ​deepens their commitment to the collaborative ​process.

Add-Ons and Upselling Techniques

Hosts who have a budget of $5K+ often are more likely to ​add on more than they initially discussed. Keep up regular ​communication and check in on where they’re at and if ​they want more support from you. This can offer an ​opportunity for upselling and adding on additional ​elements.

How you get paid!

Resources

Where to find ​vendors?

PartyPlease Policies

Marketing: Social ​Media Posts + Emails